The Evaluation Process
All the evaluations are free to the parent. In the registration packet is a list of agencies approved by SED to conduct the evaluations. There is also a district consent that the person referring the child will be asked to select three approved evaluators and sign the consent. The reason for choosing three agencies is not for parent’s preference but to be able to meet state’s 60 days deadline. There is a 60-day timeline once consent for evaluations is received by the preschool special education office.
An evaluation includes various tests to determine if/how the child’s learning difficulties may be impacting his or her learning. All children are evaluated in the following areas: Psychological, Observation and Social History. Additional evaluations are completed depending on areas of concern such as speech/language skills and motor skills.
We will contact the agencies you selected and determine which one can do the evaluations in the timeliest manner. Once the agency is determined, then they will contact you to set up a time to do the evaluations. Most evaluations are conducted at the site of the agency, but some are available to come to the home/community (they are listed on the agency form). Once the evaluations take place and the reports are written, the Initial Eligibility CPSE meeting will be scheduled. The evaluating agency will send you the written report via email or U.S. Postal Service. You should have this evaluation five days prior to the CPSE meeting date. If you have any questions, you can contact the Special Education Department at any time.
Location of CPSE Meetings:
Typically, these meetings are held at the district office at 19 Main Street in Wallkill. If another location is determined, it will be on the invitation that you receive in the mail notifying you of the meeting date and time.
If you cannot attend at the date and time of the meeting but can participate via the telephone, this can be arranged with the committee. If you need to cancel the meeting, you will need to contact the Special Education Office Preschool Department at 895-7114. Meeting dates are set in advance, so another meeting will be arranged but may not take place for a few weeks.
IF MY CHILD IS INELIGIBLE, WHAT CAN I DO?
If your child is ineligible, then you will receive an ineligible document along with your Prior Written Notice. You can always contact CPSE within six months of initial evaluation.
There are several different types of CPSE meetings
- Initial Meeting – when child is being evaluated for the first time through CPSE.
- Transition Meeting – when child is aging out of EI.
- Parent Request – when child is already receiving services and parent has concerns or updated information.
- Transfer Meeting – when child is already classified and has moved into our district.
- Program Review – when a provider has concerns or committee at prior meeting sets date to see how services are going.
- Annual Review – Once a year to determine services for following school year.
- CPSE to CSE Transition - when child will be entering kindergarten.
A parent can call to discuss any concerns or questions with the CPSE chairperson, the psychologist or the Director of Special Education.
The New York State Education Department has developed two helpful parent guides:
- Information for Parents of Preschool Students with Disabilities AGES 3-5
- Special Education in New York State for Children Ages 3-21: A Parent's Guide